Step 1: Expression of the intention to become an AQP
i. The proposed (applicant) AQP will send a letter of intent to become the
AQP;
ii. The QCTO will acknowledge receipt, capture and record the submission details in the QCTO database;
iii. QCTO or applicant may request for a meeting to:
a) discuss the scope of the qualifications to be assessed by the AQP;
b) discuss the project timelines to be developed;
c) discuss any questions the applicant may have in relation to the SLA
that will be signed if compliant;
iv. The details of the applicant will be captured and recorded in the QCTO
database.
Step 2: Submission and the evaluation of the applicant’s evidence
The applicant:
i. Will submit evidence of compliance with stipulated criteria;
ii. Make sure that a QCTO official has signed for the delivery;
The QCTO will:
i. Capture the details of the applicant in the relevant QCTO format;
ii. Acknowledge receipt of the evidence;
iii. Conduct the desktop evaluation of the evidence;
iv. Will support the applicant to comply where necessary;
v. Recommend for the signing of the SLA.
Step 3: Notification of the outcome and signing of the SLA
The QCTO will:
i. Notify the applicant of the outcome; and ii. Arrange a signing ceremony.
10. Termination of appointment of assessment quality partner
10.1 The QCTO may, terminate the appointment of an assessment quality partner on the grounds that the AQP :
i. No longer satisfies the criteria for accreditation;
ii. Has failed or refused to fulfil its functions;
iii. Has failed or refused to comply with the relevant policies, criteria and procedures of the QCTO
10.2 Before the QCTO withdraws the appointment of an AQP the QCTO will:
i. Notify, in writing, the AQP of its intention to withdraw the accreditation, with reasons;
ii. Grant the AQP a period of 20 working days from the date of notice to make representations on the matter; and
iii. Consider any such representations received.
10.3 If the QCTO withdraws appointment of an AQP, the QCTO will notify the assessment partner of its decision in writing.
